Event & Convention Organizer
Participation Information

Cost of Participant Package

The cost of the participant package is USD 1,465 Net per person and includes the following:

1) Accommodation at Shangri-La Hotel Bangkok for 6 nights (March 6-12, 2010)
2) Meals during meeting days:

a) 6 breakfasts
b) 5 lunches
c) 3 dinners with the larger group

3) Meeting costs: Conference Bags, meeting materials, venue rental, IT equipment rental, etc.
4) Airport Transfer

Should a participant wish to bring an accompanying person to Bangkok, there will be a surcharge as follows:

Package 1: Total surcharge: 130 USD

- Airport transfer
- DOUBLE OCCUPANCY room with participant for 6 nights
- 6 breakfasts

Package 2: Total surcharge: 290 USD
- Airport transfer
- DOUBLE OCCUPANCY room with participant for 6 nights
- 6 breakfasts
- 3 dinners with the larger group
- 1 tourist activity

Should a participant (and accompanying person) need to stay more than 6 nights, the extra cost per night is as follows:

- 154 USD per room per night for SINGLE OCCUPANCY net inclusive breakfast for one (1) person, tax and service charge
- 172 USD per room per night for DOUBLE OCCUPANCY net inclusive breakfast for two (2) persons, tax and service charge

Check in time is 1400 hours and check out time is 1200 hours.

Sponsoring agencies will need to provide per diem for meals and incidental expenses not covered through the meeting package. The following is additional per diem to be provided based on USAID Per Diem Rates and travel dates:

Participants arriving on the 5th leaving on the 11th(1 extra night added)USD 418 *
Participants arriving on the 5th leaving on the 12th(1 extra night added)USD 490*
Participants arriving on the 6th leaving on the 11thUSD 200
Participants arriving on the 6th leaving on the 12thUSD 272

*Organizations will cover one extra night as it is not included in the package

Please download the registration form and payment form in EXCEL format; please fill out and send the form to us not later than 07 February 2010 and please make sure that the payment is made not later than 10 February 2010.

NOTES:

- The Participant Package cost above must be paid IN FULL by all participants/presenters attending the meeting even if their stay is less than the 6 nights of the negotiated package.
- Participants will be required to wear an identification badge at all times to enter the meeting venue and must bring a meal voucher, to be provided by the event organizer, for each large group dinner.
- ATOP is available to assist in planning and ticketing flight arrangements for all participants. If requested to do so, ATOP will work with each individual participant to secure the best routes in compliance with USAID travel rules. The cost of the ticket will be in addition to the package cost above.

Cancellation policy :

  • Participants who cancelled their registration before Friday, 10th February 2010 will receive a 75% refund of the amount paid.
  • No refunds will be made for cancellations received after Friday, 10th February 2010.
  • Refund will be processed after the Conference


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